Privacy Statement
Privacy and Copyright Notice
Welcome to the Nurse Educators and Practitioners Journal (NEPJ) website.
The NEPJ is committed to protecting the privacy of its authors, reviewers, editors, and website visitors in accordance with Republic Act No. 10173 (Data Privacy Act of 2012) and its Implementing Rules and Regulations. This notice explains how personal information is collected, used, stored, and protected in connection with the journal's editorial and publishing activities.
Information We Collect
The NEPJ may collect information provided directly by users, including:
- Full name and contact information
- Email address
- Institutional affiliation
- Academic credentials and professional information
- Manuscript files and related submission materials
- Peer-review comments and editorial correspondence
When users access the website, certain technical information may also be collected automatically, such as IP address, browser and operating system information, pages viewed, referring website, and date and time of access.
Cookies
The NEPJ website, powered by Open Journal Systems (OJS), may use cookies to support essential website functions, maintain user sessions, and improve website performance. Users may disable cookies through their browser settings; however, some features of the website may not function properly as a result.
Purpose of Data Collection
Personal information is collected and processed for legitimate journal-related purposes, including:
- User registration and account management
- Manuscript submission, tracking, and editorial processing
- Peer-review coordination and communication
- Publication, indexing, and archiving of accepted articles
- Communication with authors, reviewers, and editors
- Website security, troubleshooting, and performance monitoring
The NEPJ does not sell, rent, trade, or use personal information for commercial or marketing purposes. If personal information is to be processed for a purpose substantially different from those stated in this notice, affected users will be informed and, where required, their consent will be obtained.
Data Sharing and Disclosure
Access to personal information is limited to authorized editors, journal staff, reviewers, and system administrators who require such information to perform their journal-related functions. Information may be disclosed to third-party services when necessary for legitimate publishing activities, such as indexing, archiving, plagiarism detection, website hosting, or other essential journal operations, or when required or permitted by law.
Data Retention and Security
Personal information is retained only for as long as necessary to fulfill editorial, publishing, legal, and archival purposes. The NEPJ implements reasonable organizational, technical, and physical safeguards to protect personal information against unauthorized access, alteration, disclosure, loss, or misuse.
Rights of Data Subjects
Under the Data Privacy Act of 2012, data subjects may have the right to:
- Be informed about the processing of their personal information
- Access their personal information
- Request correction of inaccurate or outdated information
- Object to certain forms of processing
- Request data portability, blocking, or deletion, subject to applicable laws and legitimate publishing or archival requirements
- File a complaint with the National Privacy Commission (NPC)
For privacy concerns or requests relating to personal information, please contact:
NEPJ Editorial Office
Email: editor@nepj.org
Copyright and Licensing
Copyright and licensing terms for articles published in the NEPJ shall be clearly indicated on the journal website and on individual published articles. Authors retain the rights specified in the applicable publication agreement, while granting the journal the rights necessary to publish, preserve, and disseminate their work.
Users may access and use published materials in accordance with the applicable copyright and licensing terms. Any reproduction, distribution, or other use beyond the permitted terms should comply with applicable Philippine copyright law and the license stated with the individual article.
Consent
By registering with the NEPJ, submitting a manuscript, participating in peer review, or otherwise using the journal's services, users acknowledge that their personal information may be collected and processed for legitimate journal-related purposes as described in this notice.
Policy Updates
This Privacy and Copyright Notice may be updated periodically to reflect changes in the journal's practices, OJS functionality, or applicable laws and regulations. Updated versions will be posted on this website and will take effect upon posting unless otherwise stated.
